Welcome event organizers!
Thank you for considering an event to benefit the amazing work of Adventure Place. Events help to raise funds to support critical Adventure Place programs and services.
From BBQs to Garage Sales, Golf Tournaments to Galas, no event is too big or too small. The following tools have been developed to assist you in determining what type of event you would like to host and to provide you with some tips on how to start organizing your event. Also, how we can help you with your event.
Once you have decided on the event, please don’t forget to register your event by filling out the Event Proposal and Waiver forms.
You might also consider using a special occasion, such as your anniversary, wedding or birthday. Requesting donations instead of traditional gifts is a great way to raise awareness for children with special needs.
Adventure Place is a non-profit, registered charitable organization that relies on the generosity of donations and volunteerism. Adventure place is a Child & Family Early Intervention Agency serving children with “special needs” (from birth to six years) and their families since 1972.
For more information, please contact:
Debbie Modrovsky, Business Director
416-744-7650, ext. 224 | firstname.lastname@example.org
Tax Receipts and Gift Acknowledgement:
The Canadian Customs and Revenue Agency has strict rules and regulations regarding the issuance of tax receipts. Please contact the Development Manager at Adventure Place if you have any questions regarding these rules. It is imperative that these matters pertaining to receipting are handled efficiently, appropriately and most importantly, legally.
How Adventure Place can work with you:
- Offer advice and expertise on event planning
- Have staff or volunteers attend your event or cheque presentation in certain situations
- Acknowledge direct contributions to Adventure Place
- Approve the use of our name and/or logo, as appropriate. Please note you must obtain permission from Adventure Place to use our name, and all materials with our name and/or logo must be approved by Adventure Place
- Provide a letter of support to be used to validate the authenticity of the event and its organizers
- Provide limited supplies for your event.
- Provide a media list for press releases. Please note that Adventure Place must see all press releases beforehand for approval by Adventure Place
What Adventure Place cannot do for you:
- Offer funding or reimbursement for expenses
- Share mailing list of donors
- Promote your event anywhere besides on Adventure Place’s website
- Guarantee staff or volunteer attendance at your event
TOP TEN TIPS FOR HOLDING A SUCCESSFUL EVENT:
- Register your event: once you know what type of event you would like to organize, it is important to fill out an event proposal and waiver form and submit it to Adventure Place for approval. Please be aware you must receive permission from Adventure Place to organize your event
- Form a planning committee: the probability of success of any special event is increased by the enthusiasm and dedication of the people who plan and organize it. Your planning committee should have enough members to share the work and represents a variety of skills. When selling tickets for a fundraiser, there should be at least one volunteer for every ten tickets you have to sell
- Establish goals: have a realistic and measurable financial goal. The budget section of the event proposal form is a necessary part of the approval process and will enable you to accurately gauge the scope of your event.
- Brainstorm ideas: give free reign to your imagination. Several heads are better than one. The wackiest ideas may be the best fundraisers. Then again, it may not. But it’s worth thinking about
- Be sure you’ve chosen the right event: the type of event you choose should fit the size, interest, talents, goals and time availability of your group. You want this event to be fun to plan and organize, as well as to attend
- Schedule the event: schedule your event for a time that is appropriate and convenient for those who will be attending. Remember that two fundraising events that cater to the same audience, on the same day, will divide the support for each event
- Budget: identify possible sources of income and all expenses. If you keep costs down, you’ll generate a bigger donation ‚Äì something everyone will feel good about. The budget section of the event proposal is a useful tool to clearly outline your business plan. Larger events with many attendees and/or sponsors should consider opening a bank account in the name of the event
- Promotion and publicity: Adventure Place’s logo is a registered trademark. All uses of the Adventure Place’s logo must be approved by Adventure Place. Publicity and promotion are key to a successful event, so get out there and promote, promote, promote, just remember to have all your materials approved before they are printed
- Collect the funds: we ask that all funds be forwarded to Adventure Place within 30 days after your event. Please allow four weeks from that date for tax receipts to be issued (see information regarding receipting ‚as some proceeds from your event are non-receiptable)
- Thank you, thank you, thank you: here’s the most important part; please acknowledge everyone who participated in or supported your activity and let them know how much you appreciate their help. They would also be proud to hear how much money was raised